RESTORE PROCUREMENT MANAGER JOB DESCRIPTION
Reports: Reports to the ReStore Manager.
Directs: Donation Supervisor, Donation Ambassadors (Drivers)
ReStore MISSION: Generate donations and maintain profitability objectives in support of local affiliate housing program through the acquisition, sales, marketing and promotion of ReStore. Create positive visibility and face of Habitat in the local community, presenting the mission and scope of Habitat for Humanity International and its Affiliates.
POSITION SUMMARY: Implements and drives programs for donation. Provides sustained network development to expand the scope of Habitat ReStore activities and develop long-term, collaborative relationships with community based trade/business groups, churches, donors, contractors, builders and others to secure donations and raise awareness of local affiliate mission in the community.
Required Skills and Experience
- A minimum of 2 years responsible leadership, directing successful teams and accountable for meeting objectives.
- Strong application of interpersonal and communications skills, internally and externally, with groups and individuals.
- The ability and willingness to call on existing and potential donors to increase merchandise in the store.
- Basic computer skills, including spreadsheets, word processing, presentations and email.
- Job could entail occasional bending, kneeling and reaching, often in awkward or tiring positions. Bulk of time will be spent standing, walking getting donations and otherwise assisting customers.
- Ability to lift safely.
- Valid Driver’s license, proof of insurance and reliable transportation.
- Team building though positive and effective communications and strong interpersonal skills.
- Sound business acumen and consideration of a range of risk and reward factors in regards of accepting donations
- Initiative represented by “a sense of urgency” energy, enthusiasm, attention to detail and follow up.
- Adaptability . . . a quick, sound and positive decision maker in rapidly changing conditions; anticipating, addressing and solving problems.
- A relationship builder for cooperative, mutually beneficial and long-term relationships.
- Personal presence, projecting a professional image in speech and demeanor in interactions with others in multiple venues and scenarios.
- The Procurement Manager will manage all Commercial, Small Business and any other ongoing donation relationships/prospecting. The Procurement Manager should also take initiative to contact businesses or individuals by way of cold calling, stopping by the business to meet the manager or owner, or sending a personalized letter or email outlining ReStore’s operations. Each call or email needs to be responded with in a professional manner. The Procurement Manager will keep a weekly log of all attempts made in building relationships with donors and potential donors. Each week the Procurement Manger will discuss his/her log with the ReStore Manger.
- Any pickups the Procurement Manger initiates, he/she will work with the Donation Supervisor to coordinate the pickups in a timely manner. Each donor could be a potential customer, volunteer, or continual donor. If the Procurement Manager decides to decline a donation because of age, quality, or if the donation is too far for us to get, the Procurement Manager should have a list of alternative donation sources such as other thrift shops, recyclers, or other ReStores.
- With the pick-up schedule route, all appropriate names, phone numbers and addresses should be listed on the individual donor sheet.
- If a pick up is missed for any reason, it is the responsibility of the Procurement Manager to notify the donor the same business day and reschedule promptly.
- The Manager reserves the right to refuse or reschedule any of the days pick-ups based on issues with warehouse floor space, volunteer or staff labor shortages, weather, truck malfunctions or other opportunities. It should be the job of the Procurement Manager to contact the necessary parties and donors to inform them of the situation.
- If the driver is unable to give a donation receipt to the donor at the time of pick up, the Procurement Manager should make sure the donor receives a donation receipt for the items.
- The Procurement Manager should keep a record of all ongoing donation contacts or prospects in the computer or folder marked as such. If the donor is interested in making a donation to ReStore but needs some time to get the items together, the Procurement Manager should make a note of that on the donor sheet and get back to the donor at the requested time. These “prospects” should be investigated AFTER the initial pick-ups are scheduled for the day and the necessary pressing calls and emails regarding donations from the previous day are returned.
- The Procurement Manager will keep the incoming flow of merchandise by walking the store to determine the needs of donations/product categories to help with stock levels, and making sure the store has adequate stock in all departments.
Interested applicants should email their cover letter, resume and four references to ReStore Manager, Bob Caguin, firstname.lastname@example.org.